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AZ Speaks 2017-2019

About AZ Speaks

AZ Speaks is the longest-running and most popular program of Arizona Humanities.

The program is a great way for non-profits, libraries, educational institutions, K-12 schools, governmental and tribal entities to enjoy interesting and engaging humanities-based programs. Each year, AZ Speaks delivers hundreds of engaging presentations throughout Arizona.

AZ Speaks Presenters (click to enlarge)

AZ Speaks presenters represent a diverse range of expertise, from a variety of professional backgrounds including: history, cultural and gender studies, and more. Speakers are selected based on their expertise and ability to offer content and insight that inspires discussion with audiences of all ages and backgrounds.

AZ Speaks is a very popular program and we fund hundreds of presentations each year in towns from Bisbee to Yuma, Springerville to Kingman, and more. Please keep in mind Arizona Humanities budgeted funds may reach capacity before the end of our fiscal year (November 1 – October 31). Organizations can book up to 5 AZ Speaks presentations per fiscal year.

Types of Presentations

Within AZ Speaks, there are two types of speakers or presentations:

ROAD SCHOLARS
The Road Scholars program brings the best in humanities scholarship to virtually every corner of Arizona. Presentations are designed to connect local experts to an inquiring public, and foster lively discussions on cultural and historical topics. Cost: $100 per presentation.

SPEAKERS IN THE SCHOOLS
The Speakers in the Schools program offers top-quality lectures on a wide variety of humanities subjects relevant to Arizona K-12 curricula. Speakers work directly with teachers prior to the program in order to tailor the presentation to a specific grade level, meeting Arizona educational standards. Cost: Free for K-12 schools.

Eligibility and Fees

AZ Speaks eligible organizations include: nonprofit organizations (such as a library, historical society, museum, social-service organization or community center), educational institutions, tribal entities, government entities or other organizations at the discretion of Arizona Humanities. Closed membership organizations are not eligible.

AZ Speaks is a very popular program and each year 100+ nonprofit organizations host hundreds of speakers throughout the state. Arizona Humanities would like to ensure opportunities for many organizations to continue to book presentations. Organizations can book up to 5 AZ Speaks presentations per fiscal year (November 1 – October 31).

Hosting Requirements

  • The AZ SPEAKS presentation must be free and open to the public– Presentations may not be scheduled for closed audiences such as classes, membership meetings, docent trainings, or conference sessions. Hosts may not require participants to pay a fee or buy a meal to attend.
  • Allow at least one hour for each presentation, including sufficient time for conversation.
  • Generate publicity for the program, and make the best effort to have a robust audience.Publicity must be generated beyond the host organization’s membership and Arizona Humanities must be acknowledged in all promotional and printed materials. Arizona Humanities provides logos and resources for promoting your AZ Speaks program through the Host Site Toolkit (K-12 Toolkit specific for Speakers in the Schools applicants.)

Program Fees

  • There is a $100 cost share fee for each Road Scholar program
  • Speakers in the Schools programs are FREE of charge to Arizona K-12 educational institutions.
  • Arizona Humanities covers the cost of speaker honoraria, travel, lodging, and meals.
  • Host organizations are responsible for the administration, promotion, and evaluation of each presentation.

How to Apply

*If you are interested in hosting an AZ Speaks Speakers in the Schools presentation please review the Speaks in the School K-12 Toolkit before applying.*

If you are interested in hosting an AZ Speaks (Road Scholars) presentation, please follow the steps below:

  1. Review the AZ Speaks Catalog and select the speaker(s) and presentation(s) you are interested in hosting.
  2. Contact the speaker to schedule his or her participation. Speaker contact information is available in the Speakers Catalog under the Speaker’s Bio.
  3. Apply through the Grants and Programs Dashboard and complete the online application form. You should contact the speaker and submit your application at least four weeks before the presentation is to take place.
  1. Complete Program Agreement & Make Payment, available in the Grants and Programs Dashboard, once the application has been approved. You will receive a notification of approval through an email confirmation. (Allow two weeks for your application to be processed.)
  • The Program Agreement and $100 Cost Share fee are due one week after approval of the application.
  • Organizations are allowed to schedule 5 AZ Speaks programs per fiscal year (Nov 1 – Oct 31)
  1. Manage your AZ Speaks Program through the Host Site Toolkit (below), which provides materials and resources to successfully administer, promote, and evaluate your program(s).
  2. Complete Project Director Evaluation and submit Audience Evaluations through the Grants and Programs Dashboard.
  • Project Director Evaluation is due one week after the presentation date.

Manage Your AZ Speaks Program

Find everything you need to administer, promote, and evaluate your AZ Speaks program(s) within the Grants and Programs Dashboard. The Host Site toolkit can be found on this page below.

AZ Speaks does not accept paper applications and forms.

Grants and Programs Dashboard

  • AZ Speaks Application
  • Program Agreement/Contract
  • Project Director Evaluation

Make a Payment

After your organization has been approved to host an AZ Speaks presentation, you are ready to make a payment.

DO NOT pay for a presentation if you have not received confirmation from Arizona Humanities. If you would like to pay for an AZ Speaks presentation by credit card, please submit your contract # and date of presentation in the boxes below and click the button to pay through PayPal.

Your AZ Speaks Contract #

Date of Presentation

For checks, please make check payable to Arizona Humanities and mail to 1242 N. Central Avenue Phoenix, AZ 85004.

Host Site Toolkit

Promoting your AZ Speaks Program(s)

Arizona Humanities requires that host organizations generate publicity for each program and make all efforts to host a well-attended program. Organizations must add the Arizona Humanities logo or the language “This program is made possible by Arizona Humanities” to all publicity materials (flyers, press release, website, postcards, etc.)

Visit our Logos page for all high-resolution logos.

The more you can share your program with different audiences, the more that people understand the role and the importance of the humanities.

Ideas to help market the program in your community:

  • Once your program application is approved, begin marketing 4-6 weeks prior to the date of the program
  • Create a flyer/poster/postcard for your venue
  • Include the program announcement on your website
  • Add your program to community calendar listings
  • Send out an email to your e-mail list
  • Write and submit a press release to local media announcing the program
  • Post about the program on social media
  • Share the program announcement with local schools, city council, libraries, tourism board/visitors center, chamber of commerce, professional society newsletters
  • Invite your elected congressional officials and/or their staff

Arizona Humanities also helps promote AZ Speaks programs to our statewide audiences.

All programs are added to the:

  • Arizona Humanities website Events Calendar
  • Monthly Humanities Happenings e-blast to programs subscribers

Selected programs are highlighted in the:

  • Monthly E-newsletter
  • Social Media – facebook, twitter, instagram

Social Media Sample Posts

Facebook:

  • We are excited to announce that [Speaker Name] from @AZhumanities #AZspeaks will be coming to [your organization’s name] on [date/time] We can’t wait! [Insert links if needed]
  • Great news! [Your organization’s name] will be hosting [Speaker name] from the @AZhumanities #AZspeaks roster on [date/time] [Insert speaker photo/ link if needed]

Twitter:

  • [Your organization’s name] will host [Speaker name] from @AZhumanities on [date/time]  
  • [Your organization’s name] is excited to announce that [Speaker name] will be at [Location] on [date/time] Join us to explore [Subject/Title]

Instagram:

  • [Your organization’s name] will host [Speaker name] from the @AZhumanities #AZspeaks program on [date/time]. Join us to learn more about [title/presentation description] #AZhumanities
  • So excited to announce that [your organization’s name] will host [Speaker name] from the @AZhumanities #AZspeaks program on [date/time]. Explore [title/subject description] #AZhumanities

Arizona Humanities Logo

Arizona Humanities requires public acknowledgment of the programs it supports, as outlined in the terms and conditions of your award. Federal regulations stipulate that credit be given to Arizona Humanities-funded programs in all written notices, news releases, or other publicity. AZ Speaks host sites must specify that the program is made possible by Arizona Humanities. The name of Arizona Humanities and its logo must appear in a conspicuous location and be large enough to be easily legible. All logo formats are available on the Logos page

Audience Evaluations

Audience Evaluations are required for each AZ Speaks program. Please print and distribute to your audience on the day of the presentation. Do not modify the evaluation form without prior approval. Please note: this is not the Project Director evaluation. The Project Director evaluation is located within the on Grants and Programs Dashboard. Once completed, the audience evaluations must be uploaded into the Project Director Evaluation or mailed to the Arizona Humanities office (1242 N. Central Ave. Phoenix, AZ 85004).

Please use the NEW evaluation for 2017 and discontinue use of old evaluations for audiences.

Signage

On the day of the presentation, please print out a poster or sign with the Arizona Humanities logo for your podium or in the room where the program will take place.

Talking Points

If you are creating newsletter articles, e-mails, social media posts, or press releases, here are some talking points about Arizona Humanities. This also includes a brief overview of the organization in case you find yourself needing to explain background and history of Arizona Humanities.

  • The mission of Arizona Humanities is to build a just and civil society by creating opportunities to explore our shared human experiences through discussion, learning and reflection.
  • For over 40 years, Arizona Humanities has strived to help Arizonans better understand themselves and the world around them through grants to organizations and public programs that explore the human experience.
  • Arizona Humanities is a 501(c)3 non-profit organization and the Arizona affiliate of the National Endowment for the Humanities.
  • Visit azhumanities.org for more information about Arizona Humanities.

Sample Introduction for Host Sites

”Good [morning, afternoon, evening], and thank you all for coming today. I am pleased to introduce [Name of Speaker], an AZ Speaks presenter from Arizona Humanities.

 [Read highlights from Speakers Bio]

This presentation is a program of Arizona Humanities, a non-profit organization that inspires individuals to enjoy and share a life of learning. Arizona Humanities funds the AZ Speaks programs throughout the state thanks to support from the National Endowment for the Humanities, and you.

In addition to the AZ Speaks program, Arizona Humanities supports other humanities projects like grants, community conversations, film screenings and discussion, author talks, and more. For more information about Arizona Humanities, visit www.azhumanities.org.

And now please join me in welcoming [name of Speaker] who will present, [Name of Presentation].”

Press Release Template

Arizona Humanities offers a customizeable press release template for AZ Speaks host sites when announcing speaker presentations.

AZ Speaks Press Release Template (Word Doc)

AZ Speaks Catalogs
Questions?

Dyadira “Yadi” Fajardo, Programs and Grants Coordinator

602-257-0335 x23 or dfajardo@azhumanities.org