Host Site Toolkit

Arizona Humanities requires host organizations to promote each program and make every effort to ensure good attendance. All promotional materials (flyers, press releases, websites, postcards, etc.) must display the Arizona Humanities logo or include the phrase, “This program is made possible by Arizona Humanities.” Logos are available in this toolkit.

To help publicize your program, begin marketing 4-6 weeks in advance and consider the following:

• Create a flyer/poster/postcard for your venue
• Announce the program on your website
• Add it to community calendars
• Send an email to your mailing list
• Submit a press release to local media
• Share on social media
• Notify local schools, city council, libraries, tourism board, chamber of commerce, and professional newsletters
• Invite elected officials or their staff to attend

Arizona Humanities also promotes AZ Speaks programs statewide through:

• Arizona Humanities Events Calendar
• Monthly “Humanities Happenings” e-blast
• E-newsletter highlights
• Social media: Facebook, Twitter, Instagram

• We are excited to announce that [Speaker Name] from @AZhumanities #AZspeaks will be coming to [your organization’s name] on [date/time] We can’t wait! [Insert links if needed]
• Great news! [Your organization’s name] will be hosting [Speaker name] from the @AZhumanities #AZspeaks roster on [date/time] [Insert speaker photo/ link if needed]

• [Your organization’s name] will host [Speaker name] from @AZhumanities on [date/time]
• [Your organization’s name] is excited to announce that [Speaker name] will be at [Location] on [date/time] Join us to explore [Subject/Title]

• [Your organization’s name] will host [Speaker name] from the @AZhumanities #AZspeaks program on [date/time]. Join us to learn more about [title/presentation description] #AZhumanities
• So excited to announce that [your organization’s name] will host [Speaker name] from the @AZhumanities #AZspeaks program on [date/time]. Explore [title/subject description] #AZhumanities

Audience Evaluations are required for each AZ Speaks program. For virtual programs, Arizona Humanities will email the audience evaluations. For in-person programs, please print and distribute to your audience on the day of the presentation. Do not modify the evaluation form without prior approval. Please note: this is not the Project Director evaluation. The Project Director evaluation is located within the Grants and Programs Dashboard. Once completed, the audience evaluations must be uploaded into the Project Director Evaluation or mailed to the Arizona Humanities office (1242 N. Central Ave. Phoenix, AZ 85004).

Please use the NEW evaluation and discontinue use of old evaluations for audiences.

If you are creating newsletter articles, e-mails, social media posts, or press releases, here are some talking points about Arizona Humanities. This also includes a brief overview of the organization in case you find yourself needing to explain the background and history of Arizona Humanities.

• The mission of Arizona Humanities is to build a just and civil society by creating opportunities to explore our shared human experiences through discussion, learning and reflection.
• For over 40 years, Arizona Humanities has strived to help Arizonans better understand themselves and the world around them through grants to organizations and public programs that explore the human experience.
• Arizona Humanities is a 501(c)3 non-profit organization and the Arizona affiliate of the National Endowment for the Humanities.
• Visit azhumanities.org for more information about Arizona Humanities.

”Good [morning, afternoon, evening], and thank you all for coming today. I am pleased to introduce [Name of Speaker], an AZ Speaks presenter from Arizona Humanities.

[Read highlights from Speakers Bio]

This presentation is a program of Arizona Humanities, a non-profit organization that inspires individuals to enjoy and share a life of learning. Arizona Humanities funds the AZ Speaks programs throughout the state thanks to support from the National Endowment for the Humanities, and you.

In addition to the AZ Speaks program, Arizona Humanities supports other humanities projects like grants, community conversations, film screenings and discussion, author talks, and more. For more information about Arizona Humanities, visit azhumanities.org.

And now please join me in welcoming [name of Speaker] who will present, [Name of Presentation].”